Risk Assessment & SOP Workshop

Security & Facilities Planning

SOP Planning & Risk Assessment

After this 1-hour workshop, you’ll walk away with:

  • Facility risk level & dangerous mail assessment
  • Complete SOP Policy Statement
  • Framework of a mail security SOP 

Join the Workshop

Register on Zoom to join RaySecur’s SOP planning & risk assessment workshop, presented by our Chief Security Officer and Director of Mail Security.

Mail Security Experts

Implementing a mail security program is often the missing piece in a comprehensive physical security program.

RaySecur has the subject matter experts and resources available to make sure you are equipped with everything you need to fully implement and integrate a mailroom security program.

Will Plummer, RaySecur CSO.

Will Plummer

Chief Security Officer

Will is 25-year veteran of the US Army, where he earned a Bronze Star with Valor as a Master Explosive Ordnance Disposal (EOD) Technician.

Cody Martin.

Cody Martin

Director of Mail Security

Cody Martin had over 12 years of experience as a Federal Agent with the U.S. Postal Inspection Service, and several additional years as a mail security consultant.

Join the Workshop

Join RaySecur’s free 1-hour workshop, and secure your organization’s mail security SOPs and mail screening protocols.

What you’ll learn

Policy, Process, and Procedures

This outline provides a general overview of the major building-blocks which constitute a comprehensive Mail Security Program.

The corresponding documentation is structured to encompass global corporate-level standards that apply across the board. However, there may be site-specific requirements that must be considered.

At a minimum, all sites are expected to adhere to the global mail screening standards, and site-specific guidelines may be considered in addition to standards that apply globally.

Site-specific guidelines are based on the site’s risk profile, the physical layout of the facility, and any other unique requirements.

Mail Security SOP Workshop, by RaySecur.

Mail Screening Process Overview

This mail security policy covers all personnel and facilities whose responsibilities or functions include receiving, screening, and delivering mail.

In general, mail screening process requirements are based on the volume of mail received by a particular facility or location per day or by unique requirements related to protectees:

  • Low Throughput: Locations receiving less than 1,000 pieces of mail per day
  • High Throughput: Locations receiving more than 1,000 pieces of mail per day
  • Executive Protection: Unique requirements due to fluid nature of work 
SOP Workshop Table of Contents, by RaySecur.

Mail Screening Process Flow

The Mail Screening Process Flows describe a sequence of steps, methods, techniques, and related equipment and facilities, which together form the basis of a global corporate standardized mail screening process. 

Regardless of the site or specific process flow, the following key elements are broadly applicable to both process flows described previously:

  1. Initial offloading and baseline inspection.
  2. Mail transfer route.
  3. Subsequent visual and tactile inspection and technology screening of the mail in the mail screening area.
  4. Distribution or customer pickup.

Join the Workshop

Join RaySecur’s free 1-hour workshop, and secure your organization’s mail security SOPs and mail screening protocols.